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File Size issue when exporting from Word 2013 to PDF


Question

First off I hope I am posting this in the right community. If there is a more appropriate place please let me know.

My problem is this:

I regularly generate PDF files from Word documents which contains text and images. As long as I was using Word 2010, the behaviour of the export was fine, meaning that a Word .docx file of say 4MB would result in a smaller .pdf file of say 1MB.

But now that I was upgraded to Word 2013, the opposite happens! A Word 2013 .docx file of 500KB generates a .pdf file of 7MB, with all the same options as before...

I have tried to play with all of the export options I could find (e.g. "Delete cropped areas of images", pdf resoltution of 220, 150 or 96 ppi, etc.), but nothing seems to have any significant effect.

Constraints:

I have looked at some solutions from previous posts (e.g. Why is my PDF size from my InDesign Export still large?, Adobe PDF file too big to upload. What are my options?), but there were none that I can apply.

For example, I need to preserve the Bookmarks from the Word document, so Printing is not an option. I also don't have access to any of the other paid software sometimes mentionned (e.g. Illustrator, Photoshop, etc.).

Question:

Does anyone have any experience with Word 2013 and would know why the export to PDF has changed? Anyone knows of a way to reduce the size of exports to PDF while preserving the transfer of Bookmarks between .docx and .podf?

Thanks in advance for any help of tips you may have!

Vincent

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5/18/2018 9:09:00 PM

If you can use Adobe Acrobat Pro, it's possible to save your PDF from Word as usual, and then optimize them with Acrobat Pro.

Depending on the options you choose, it is possible to keep all your URLs and Bookmarks, and even some scripting while still lowering the file size. You might need to make a few tests and not resave your optimize PDF with the same file name as your original one in case you need to start over!


First, go there:

To get started, go on this url that shows what are the basic first steps to optmize the PDF


1) Adjust the image resolution

You can choose a lower resolution if your PDF will be use for web or to be sent in email. A good web resolution is 120dpi but you can go higher. The lower the resolution, the lower the file size.

Lower PDF size resolution of images

flatten PDF image transparency

2. Extra data clean-up

Use these settings, they should be fine to keep your bookmarks and URLs, but as I mentioned, maybe you'll need to uncheck a few boxes if you realize your bookmarks are not working.

optimize pdf adobe acrobat to keep bookmarks

optimize pdf adobe acrobat to remove unwanted weigth

optimize pdf adobe acrobat to  lower weight size of Microsft Word or Office document

3. Additionally, you can adjust the "properties"

You can go in the menu "file" and then select "properties". There a few other sections contain extra adjustments for your files. You can ad keywords, author name, adjust the magnification of the page (eg. "fit to page), show or hide the bookmark panel, hide the menu bar, add a password on your file and protect it from being printed or edited, etc.

How to show the bookmark panel on a PDF

2017/04/13
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4/13/2017 12:46:00 PM